Clerk of the Board

Welcome to the Clerk of the Board of Supervisors website. We hope that you find our site easy to use and the information that we have selected for you beneficial. We invite you to browse the site and use our 24/7 e-file services. If you find that information you are looking for is not available on our site, or have suggestions for improvements, please send us an email (response@ocgov.com) and we will make every attempt to improve our site to meet your needs.

Susan Novak
Clerk of the Board

About Our Department

The Clerk of the Board of Supervisors is the official repository of County records and provides administrative support to the Board of Supervisors, the governing boards of certain districts and authorities and the Assessment Appeals Boards and Hearing Officers. The majority of its functions are defined and mandated by various California Statutes, Revenue and Taxation Codes, County Ordinances, Board Resolutions, County Rules of Procedure and by Board of Supervisors' policy.

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The department is comprised of three major divisions: Board Services, Assessment Appeals and Files Management and Administrative Services.

Board Services division prepares and publishes agendas for Board of Supervisors (BOS) and other authorities in accordance with legal requirements for public meetings; records and publishes actions taken by the BOS; maintains official rosters of Boards, Commissions and Committees and posts vacancy notices; processes legal publications, postings and notices; administers oaths of office for various elected and appointed officials and County employees; acts as filing officer/official for Statement of Economic Interest forms; receives and processes claims, summons and complaints against the County; and provides reception and administrative support to the Board of Supervisors' offices, including contact with elected officials, County Agency/Department Heads and their staffs, the press and public.

Assessment Appeals division receives and processes assessment appeal applications; schedules and publishes hearings in accordance with legal requirements; maintains minutes and official records; provides administrative support and training to Assessment Appeal Board members and Hearing Officers; and provides assistance and education to the general public on the assessment appeals process.

Files Management and Administrative Services division provides copies of all records, including current and historical, that the Clerk of the Board is required to maintain; assists other departments, entities and the public with research and retrieval of information; retrieves and certifies documents for court; researches and processes all public records requests; provides support to the department and to the Board of Supervisors' offices for payroll and personnel administration, purchasing, contract monitoring and petty cash management; provides departmental computer systems support; and provides administrative functions of the department such as strategic planning, financial management and human resources.

Click here to view our 2011 Business plan

Click here to view our 2012 Business plan update

Click here to view our 2011 Annual Report