The following information is to assist surviving spouses and dependents of deceased County employees
Employee Assistance Program
The Employee Assistance Program is a counseling/referral service, adopted to provide private and confidential help to employees and family members under emotional stress for the death of a loved one, or having financial and/or legal difficulties. Call Aetna Resources for Living at 1(800) 221-0945 for help, available 24 hours a day. When calling, identify your relationship with the County employee.
You will need at least one "certified" copy of the death certificate, probably more. It is usually necessary to provide certified copies with claims filed, and the employee may be eligible for many different types of benefits. If the death occurred in Orange County, copies of the death certificate may be obtained from the Orange County Birth and Death Registration (714) 480-6700. The address is 1200 North Main Street, Suite 100A, Santa Ana, CA 92701.
Approximately six weeks after the date of death, copies are available from the County Clerk Recorder's Office. For recorded information, call (714) 834-2500. The Recorder's Office is located at 12 Civic Center Plaza, Room 101 and 106, Santa Ana, CA, 92701.
The current fee for certified death certificates is $16.00 per copy.
Call the County of Orange Benefits Center toll-free at 1-866-325-2345 for information about continuation of health insurance and any other benefits through the County of Orange. You will need the social security number and Personal Identification Number (PIN) of the deceased employee to access information about their benefits.
Lodges, credit unions, service clubs, labor unions and professional associations may offer benefits to members, often including life insurance, dental plans, etc. The following are the unions and associations representing most County employees:
Contact the Orange County Federal Credit Union (888) 354-6228 regarding accounts and/or outstanding balances. The Credit Union will need a copy of the death certificate, and signatures of the surviving spouse or other beneficiaries may be required. Also inquire about possible insurance on accounts and/or loans.
Contact the department where the deceased was employed. The employee's supervisor should be notified and arrangements made to pick up any personal belongings. The Human Resource Services departments of the major County agencies are listed below.
Agency Human Resource Services Departments
For Department specific contact information, click the above link.
Call the Auditor-Controller's Office (714) 834-2497, Room 304, 630 North Broadway, Santa Ana, CA 92703 to arrange for obtaining and cashing any paychecks due the employee. Also inquire about possible vacation, compensatory, and sick leave balances.
Call the Orange County Employees Retirement System (714) 558-6200 to arrange for any cash payment or retirement due. A copy of the death certificate will be needed and the beneficiary must sign necessary forms. A marriage certificate may be required, if applicable. The Retirement Office is located at 2223 Wellington Avenue, Santa Ana, 92701.
Defined Contribution Program
To inquire about possible tax defined contribution plans, call Great West Retirement Services at: (866) 457-2254.
Call the Social Security Administration nearest to your home, or (800) 772-1213, to determine if there are any Social Security benefits available.
If the total estate, including life insurance, is worth over $600,000, consult your tax advisor or the State Controller, Division of Tax Administration at (916) 445-6321, for information regarding inheritance taxes and release of bank accounts, etc. The address is P.O. Box 942850, Sacramento, CA, 94250-5873.
Contact the County of Orange Veterans Service Office at (714) 567-7450 regarding veteran's benefits, if applicable. This office is located at 1300 South Grand, Building B, Santa Ana, CA 92705
Also contact past employers of the deceased about possible remaining or deferred benefits. Check for death benefits attached to mortgages, loans, time payments or other credit contracts.